Pancreatobiliary Pathology Society (PBPS)
Membership Committee
Standard Operating Procedure (SOP)


Responsibilities of the committee

  1.  Screen and approve membership applications, including associate and emeritus members
  2. Work with the secretary-treasurer and webmaster to ensure that the benefits are available to approved members.
  3. Handle questions about PBPS membership

Regular Member: Any individual who has completed a postdoctoral program in Pathology or another specialty of Medicine, and has earned certification as a specialist in Pathology or another specialty of Medicine, with demonstrated interest and involvement in pancreatobiliary pathology. Dues: $50/year.

Associate Member: Any person holding a doctorate, or doctorate equivalent, degree, who is enrolled in a post-doctoral educational program in Pathology (PhD, post-doctoral fellowship, residency or fellowship) or another specialty of Medicine, and who has demonstrated interest in pancreatobiliary pathology. Dues: None; limited to five years only.

Emeritus Member: Any retired individual holding a doctorate, or doctorate equivalent, degree, who is enrolled in a post-doctoral educational program in Pathology (PhD, post-doctoral fellowship, residency or fellowship) or another specialty of Medicine, and who has demonstrated interest in pancreatobiliary pathology. Dues: None

Responsibilities of the committee chair
A. Review applications
1. The application process is through the website. The applications are reviewed at least quarterly.
2. Follow the procedure outlined below for review and approval of applications.
3. Work with the committee member(s) and distribute work accordingly.

B. Other responsibilities
1. Attend the PBPS executive committee meeting and conference calls.
2. Present an annual report at the PBPS business meeting.
3. Ensure that the SOP stays current.
4. Make recommendations to the Executive Committee for filling any vacancies on the committee.
5. Provide the SOP and an overview of responsibilities to new committee member(s).

Responsibilities of the committee members
Work with the committee chair to review and approve applications.

SOP for PBPS Membership Applications
1. Application submission

Membership applications are submitted through the website. Applications by mail, fax or email can also be accepted. For applications approved on or before November 31 of the year, the annual fee for the whole year will be charged. The applications submitted after November 31 can be approved in Dec and the annual dues for the following year will apply.

2. Recording information
If online application is used, the data is submitted electronically to website master.  All applicants’ information (Member Type, Email, Last Name, First Name, Degree, Title, Institution and address, Notes) is recorded by the Membership Committee Chair. If obtained by another source, the information will be recorded into a single excel file (membership roster.xlsx).

3. Application review and approval of applicant by membership committee
The application is reviewed by a member/chair of the membership committee at least quarterly.  After approval by the committee, approval notification is sent to the applicant by email (Acceptance_Notification.docx) by webmaster that includes link to request for membership dues as well as log-in credentials. The applicant will obtain website access after dues have been paid.  The list of members is forwarded biannually to the secretary-treasurer.

4. New member list at Business meeting
The committee chair (or nominee) will present the list of new members at the annual PBPS Business Meeting during the US and Canadian Academy of Pathology Meeting, and answers any questions from the members. A PowerPoint slide should be created for presentation at the Business Meeting.