Pancreatobiliary Pathology Society (PBPS)
Secretary-Treasurer Standard Operating Procedure (SOP)
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Responsibilities: Secretary
- Take minutes of the annual business meeting
- Submit for approval to the executive committee
- Send approved minutes to the webmaster for publication on the website
- Create agenda for executive committee meetings
- Take minutes of all executive committee meetings
- Submit minutes for approval to the executive committee
- Maintain an updated to do list from the minutes and follow-up with appropriate individuals
- Work with the membership committee chair and webmaster to ensure that the benefits are available to approved members.
- Create award certificates
- Current award: Annual abstract award
- Handle questions about PBPS
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Responsibilities: Treasurer
- Dues
- Dues are currently collected on an annual basis
- Send out dues notices in December and reminder notice in January
- Communicate with the webmaster and membership committee chair regarding the receipt of dues
- Dues are currently received via the web (Paypal) or by check
- Maintain a list of dues collected for each year
- Dues are currently collected on an annual basis
- Finances
- Maintain the society checking account
- Pay society expenses
- Current expected expenses
- Annual abstract award: $250
- AV for USCAP meeting
- File 990N form annually
- Current expected expenses
- Other responsibilities
- Attend the PBPS executive committee meeting and conference calls.
- Present an annual report at the PBPS business meeting.
- Ensure that the SOP stays current.
- Provide the SOP and an overview of responsibilities to incoming Secretary Treasurer.
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